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Exhibitor Information

Exhibitor Kit
Exhibitor Badge Registration
Hotel Information

*Exhibit Hall Schedule

Exhibit Move-In
Thursday, November 2: 12pm-5pm

Exhibit Hall Schedule
Friday, November 3: 7:30am-5pm
Saturday, November 4: 7:30am-3:30pm

Exhibitor Move-Out
Saturday, November 4: 3:30pm-9:30pm

*subject to change.

Frequently Asked Questions

What is included with my booth?

  • Two conference badges (unless otherwise noted), which provide access to educational sessions and exhibit hall
  • Listing on the online exhibit hall map
  • Listing in the conference program guide
  • Listing in the conference mobile app
  • One table and two chairs (Exhibit halls are carpeted)

How can I order badges?
Use the exhibitor portal to register your staff. The log-in details are provided in your booth confirmation email. The deadline to request badges is October 27, 2023. Exhibitors are entitled to two full conference passes per booth purchase unless otherwise noted. Badges must be worn at all times to access the sessions and the Exhibit Hall. Additional conference passes are available at $449. Badges are not transferable or sharable; exhibitors who do so may be denied participation.
Contact Tara Fields ( for login link.

Wifi, electric and shipping labels can be found in the Exhibitor Kit.
click HERE to view Exhibitor Kit

How can I order retrieval?
The official lead retrieval vendor is CONEXSYS. CONEXSYS’ lead retrieval system captures the following available data: First and Last Name, Degree(s), Company, Mailing Address, Country, License State, Phone, Email, National Provider Identifier (NPI) Number. For more information, reference the “Lead Retrieval Order Form” in the Exhibitor Service Manual.

As an exhibitor, can I attend conference sessions outside of the exhibit hall?
Yes, you are able to attend sessions.

Important Deadlines
August 28            50-word company description due for Conference Guide - after this date, descriptions will be listed in mobile app
September 23     Advertising & Sponsorship deadline
September 25     Hotel discounted rate deadline
October 27          Last day to register you staff for exhibitor badges

General Information

Beware of Unauthorized List Rental Solicitations and Hotel Room Sales
The conference does not sell its attendee/exhibitor email lists. If you receive an email or phone call from someone with an offer to sell attendee/exhibitor lists, this is a scam. If you receive this type of email, please forward to your sales representative. HMP Omnimedia is the Official Housing Provider. Solicitation of hotel reservations from any housing provider other than HMP Omnimedia is not approved by conference management. Hotel reservations made by unaffiliated organizations may appear to be for lower rates; however, they may be illegitimate. Please be aware of, and report, any unauthorized solicitation to Kim McLaughlin at We do our best to keep our eye on these offenders. We send them cease and desist requests and then report them to the Federal Communications Commission (FCC). Please note that rooms booked through any other source are at your own risk.

Children and Guests
Under no circumstances will children under the age of 18 be allowed in the Exhibit Hall during installation or dismantling. For insurance reasons, children are not permitted on the show floor at any time. Due to limited seating capacity and the highly technical nature of the programs, children under the age of 18 are not invited to attend presentations. Guests entering the Exhibit Hall must be registered and have a paid conference badge.

Only companies with a product or service directly related to the field of addiction treatment, behavioral health, primary care, mental health, or psychiatry will be considered.
Conference management reserves the right to reject, cancel, or refuse participation to any person or company.

Photography and Video Recording
Photography and video recording are not allowed without prior written permission from conference management. The “Photography
Order Form” will be available in the Exhibitor Service Manual (available 90 days prior to the conference start date).

Promotional Giveaways and Booth Premiums
All vendor giveaway items, food, or beverages must be approved by conference management. Distribution of tote bags and lanyards are prohibited due to an exclusive conference sponsorship. For questions and approvals, contact your sales representative.