Exhibitor Information
Exhibitor Kit
Exhibitor Badge Registration
Hotel Information
*Schedule
Exhibit Move-In
Thursday, August 18 12:00 PM - 6:00 PM
Exhibit Hall Schedule*
Friday, August 19 7:30 AM - 5:30 PM
Saturday, August 20 7:30 AM - 3:30 PM
Exhibitor Move-Out
Saturday, August 20 3:30 PM - 5:30 PM
*subject to change.
Frequently Asked Questions
What is included with my booth?
Two conference passes, which provide access to educational sessions
Listing on the online exhibit hall map
Listing in the conference program guide
Listing in the conference mobile app
One table and two chairs
(Exhibit halls are carpeted)
How can I order badges?
Use the exhibitor portal to access your account, where you can add the names of your booth staff. The log-in details are provided in your booth confirmation email. The deadline to request badges is August 12, 2022. Badges can only be requested onsite after that date.
How can I order wifi?
Wifi ordering -https://www.freemanco.com/forms/510950/Hilton%20Baltimore%20Inner%20Harbor%20Exhibitor%20Order%20Form%202022.pdf
How can I order electric?
Electric order form is located in the Exhibitor Kit -https://www.freemanco.com/forms/510950/Hilton%20Baltimore%20Inner%20Harbor%20Exhibitor%20Order%20Form%202022.pdf
Where can I find shipping labels?
Shipping labels are located in the Exhibitor Kit.
Advance Warehouse - https://www.freemanco.com/forms/510950/shipping_labels_warehouse.pdf
As an exhibitor, can I attend conference sessions outside of the exhibit hall?
Yes, you are able to attend sessions.
Important Deadlines
June 21, 2022 - 50-word company description due
June 19, 2022 - Advertising & Sponsorship deadline
July 20, 2022 - hotel discounted rate deadline
August 12, 2022 - last day to register you staff for exhibitor badges
Beware of Unauthorized List Rental Solicitations
Please be aware that East Coast Symposium does not sell or distribute East Coast Symposium attendee lists to any third party vendor. If you have been approached by a third party vendor to purchase a East Coast Symposium conference attendee list, it is a scam. If you do receive correspondence from any individuals claiming to be selling a East Coast Symposium attendee list please report them to Tara Fields at tfields@hmpglobal.com. We will take the appropriate action. We would suggest that you do not respond or engage with these vendors. It only emboldens their effort. We do our best to keep our eye on these offenders. We send them cease and desist requests and then report them to the Federal Communications Commission (FCC). We also send out information educating our exhibitors and members on proper handling of these requests.